Finance Shared Services. Connected.

Every supplier invoice, read, checked and explained.

SERVACT matches each invoice to the purchase order and goods receipt, explains anything that doesn’t match and suggests the fix, around the ERP you already run. Your team steps in only where a decision is needed.

No more chasing who owns it, what happens next, or whether it was resolved.

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AI & Invoice Automation · highlights · demo data, synthetic

AI & Invoice Automation

What it does

Five steps for every invoice, shown in the product. Choose a step, or let it play.

The invoice list of AI & Invoice Automation with its issue filters (price, receipt, quantity, no PO, units, duplicate, clean match and more) and the invoices waiting, each with its suggested next step.

An invoice under review: the invoice beside its line-by-line check against the purchase order and goods receipt.

The written reason for a price difference, the buyer named as owner, and the suggested next step, a credit note for £180.

My Approvals on a phone: an invoice ready for approval, the checks it passed, and Approve and Reject buttons.

The history of a posted invoice: received, read, matched, approval requested, approved and posted to the ERP, each with who did it and when.

Demo data · synthetic

What it never does: It never changes amounts, coding or bank details, and it never moves money. Your ERP and your people stay in charge.

Across Finance Shared Services

Invoices are where it starts.

The same operational layer runs across Procurement, Accounts Payable, Expenses and Master Data, so every request, invoice, claim and supplier change has an owner, a next step and a record.

See each area at a glance

Two things it caught, before anything was posted.

It found a £180 overcharge, explained it and wrote the fix.

An invoice from Northland Aggregates beside its checks: the invoice read from the email, the line-by-line comparison with the purchase order and goods receipt with a red flag on the sharp sand line, the written reason, and the suggested next step, a credit note for £180. — Demo data · synthetic

Read from the email as soon as it arrives.
Checked against the PO and the goods receipt, line by line.
Found: price over PO by £180 on line 1.
Suggested: request a credit note for £180. The message is drafted.

The fraud email that never reaches your ERP.

Illustrative email

From: accounts@southland-steel…

Please note our bank details have changed. Use the new account from now on.

One character away from the real address.

A risk case for Southland Steel: the bank account on the invoice differs from the account on the supplier record, and the sender’s address is a lookalike of the known domain, with replies routed to another address. The case is marked as needing a call-back. — Demo data · synthetic

The sender does not match the supplier record.
The bank details differ from the record.
Held. Suggested: call back on the number on file.

Duplicates and price errors are caught the same way: before the invoice is posted.

Keep the systems that run finance. Connect the work around them.

ERP and specialist platforms remain your systems of record. SERVACT provides a shared place to coordinate the operational activity surrounding them.

Bring requests, approvals, exceptions, actions and conversations together so teams can see what needs doing, who owns it and how it is progressing.

Built for Finance Shared Services and GBS

Finance operations leaders
Process owners
Operational excellence teams
Transformation teams

Integrations are built and configured through APIs for each customer’s systems. SERVACT works alongside your ERP; it does not replace it. Product names are trademarks of their respective owners.

Getting started

Start with your own invoices, safely.

A pilot runs beside your team, on your invoices and your rules. Nothing posts and nothing changes without a person until you decide it should.

Connect.
We connect SERVACT to your invoice mailbox and your ERP, through APIs built and configured for your systems.
Run beside your team.
In Suggest only, SERVACT reads, checks and explains every invoice. Your team still makes every decision.
Review the results.
Compare its findings with your team’s decisions, invoice by invoice, before anything changes.
Switch on what you trust.
Turn on automation rule by rule and supplier by supplier, once its record shows it agrees with your people.

Go one level deeper

See SERVACT at work.

The Capabilities page shows this working in the product, with recorded demonstrations. Or arrange a walkthrough focused on your team’s processes.

Capabilities

Workflows and demonstrations

Watch purchase requests, invoice processing, expense claims, supplier onboarding and finance dashboards in SERVACT, and see what users can do in each module.

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